The Format of a Business Letter

Business letters are a formal way to communicate with clients, colleagues, and other business associates. It is important to write business letters in a professional and polished manner. This will help to make a good impression on the recipient and convey your message effectively.

The following is a standard format for business letters

The heading includes your mynewpinkbutton  and the date. You can include your company letterhead if you have it.

Inside address

The inside address is the recipient’s name and address.


The salutation is a formal greeting, such as “Dear Ms. Smith” or “Dear Mr. Jones.”

The body of the letter contains your message. Be sure to state the purpose of your letter in the first sentence or two. Write in a clear and concise style, and avoid using jargon.


The closing is a formal way to end your letter, such as “Sincerely” or “Best regards.”


Your signature should be your full name followed your title, if applicable.

Here is an example of a well-formatted business letter:

Tips for writing business letters

Here are some tips for writing business letters:

  • Use a professional tone. Avoid using informal language or slang.
  • Be polite and respectful. Avoid using demanding language or making assumptions.
  • Be specific. Avoid using vague or ambiguous language.
  • Be organized. Use clear headings and subheadings to organize your letter.
  • Proofread your letter carefully before sending it.